Shifting an office to a new location can turn into a really boring and hectic task, especially if you have never done it before. The reason behind this is that there are so many factors that you need to think of and things you need to keep in mind when it comes to shifting offices. There are also various steps that need to be completed in the process, which altogether can make up your day, giving no time for anything else. One of the most important things that need to be taken care of while shifting an office or carrying out any of your day-to-day activities with regard to the office, is safety. You should ensure that you have packed everything properly and securely so that nothing shall fall down and damage your computer/laptop or any other equipment. The best practice you can use is to Hire Packers and Movers Bangalore to make your next move smooth.
These are office moving checklists that make the moving process more organized and stress-free:
1. Create an Office Moving Team
Create an “office moving team” for overseeing and handling the shifting process. This team will consist of people from across the organization, most importantly from the Administration, Human Resources, Finance, and Supply Chain departments.
2. Plan Early
If you are planning a large-scale office move then you should be able to plan things well in advance – but there is always the last-minute panic, right? If you have been located in your present office for several years, then do not expect that you will be able to pack up everything quickly and make. Start early, ideally several months in advance in order to eliminate the last-moment pain.
3. Sensitize Employees
If the office is getting shifted to another part of the city for an Auspicious Day, then employees will need to make necessary arrangements for their daily commute to the new location. Employees need not worry about that as Sensitize can help you facilitate the move.
4. Hire a Professional Moving Company
If you’re planning on moving a business or moving your office you need the help of professional packers and movers in Bangalore. In fact, if you are a small business owner, taking care of your move is not something that you should do by yourself. Moving even within the same city can require a lot of work and planning. Professional business movers will make sure that your office move is efficient and does not disrupt your business operations.
5. Check Building Rules
If you’re moving out of your pre-existing premises and into a new commercial building, you must make sure that your shift will not be disrupted. Just like the place where you are going to move from, the new place also has its own set of restrictions. Many of them will have restrictions based on scheduled timings and days of the week. The timing for shifting is important because it may be disruptive for office operations on their premises. Before choosing any moving service, check with both your old as well as the new building management to avoid conflict during shifting.
6. Check Road Transportation Rules
Most cities, towns, and states in India have a set of laws regarding the movement of heavy vehicles into specific geographic areas during defined hours. You are most likely to be aware of these regulations, but if you’ve been moving or will move to a new office within the same city, it is worth checking whether those local restrictions apply.
7. Create an Inventory List
The moving team or the departmental heads create a list of the items in their department that will have to be moved.
8. Shifting Critical Items
If your office is shifting to a new location, you can expect a lot of challenges. Your biggest concern should be the relocation of the IT infrastructure. And you will get everything in place before the employees arrive at the new office. No employee should be distracted by a crashed server or an unbooted computer when they arrive for a shift.
9. Packing
Packing is a time-consuming process that is necessary for ensuring the safety of all your belongings. Every single item in your office needs to be wrapped and packed safely so that they do not get damaged or broken during transportation. This process can be tedious and time-consuming, especially because every single item needs a different kind of packing material and handling. However, it is important to take enough care when doing this, so that you can make sure all of your belongings reach the destination safely. As part of this process, you also need to consider cleaning and vacuuming as well. You need to make sure that each room is cleaned properly before the movers come in and start packing.
10. Moving
If you’re moving offices and you want to minimize the disruption it may cause to your business then make sure you choose a good office mover who will handle everything for you. At Agarwal Packers and Movers (DRS Group), we provide a full company moving service, from packing to re-arranging your furniture into the new office or warehouse. We’ve helped many businesses successfully relocate over the years, so why not talk to us today if you want to find out more about how our fully managed office removals services can help your business.
You can check out from the earlier points that moving your office is a long process. You need to plan it in advance and then accordingly go ahead with the entire shifting process. Without sufficient planning and preparation, you may not be able to complete the entire process successfully. These tips will help you to pack your office items easily and load them into attics without causing any damage.
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