PDF Vs. Word: How Do They Differ?

PDF Vs. Word: How Do They Differ? 


In the modern world, Word and PDF are widely employed. Word and PDF are required to be used as the default file formats in many industries. Word and PDFs are large file formats for editing and viewing written documents, but each has unique features. 

The substantial difference between PDF and Word is driven by the fact that different software firms created them. Word files are a Microsoft product, whereas PDF is an Adobe Systems offering. You can save the document management software you choose from each computer company. 

In most businesses, documents are produced for reference or as a place to save important notes. Therefore, picking the appropriate file format is essential, given how important the papers are. 

What is PDF? 

PDF (Portable Document Format) is the file type developed by Adobe. Small PDF tool doesn’t entirely permit content editing. It displays formatted text content and includes words, graphics, and other features. PDFs are typically made from various text formats to make the files more accessible and globally compatible with a broader audience. 

Even though PDF design and editing options are limited, it can still be interactive when form fields, rich media, layers, and even 3D objects are used. 

What is Word? 

Word document format is an open-text created by Microsoft which helps create customizable text files. Word is one of the most used formats for working with office documents. 

Opening a Word file may provide diverse results with content loss due to the variable compatibility between different software and the user’s system requirements. Determining the best software to use when dealing with Word is crucial. 

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Let’s compare DOCX and PDF to help you choose the best one for your upcoming project: 

1. PDF and Word in Regards to Content Delivery 

Content delivery in PDF and Word files differs. MS Word documents can be updated, but the material remains authentic in the same form as the author created it. PDF is more accurate than Word because it has exclusive software rights, requiring specific settings for content delivery. 

The document font is a good illustration of how PDF and Word differ. In Word, the author occasionally uses a typeface not installed on the machine. The computer will automatically alter the font to a typeface that the sender did not select.  

2. PDF and Word Platform Potential  

PDF and Word document platforms’ document editing functionality and the ability to edit are two of their most notable differences. There are various options for editing file documents in PDF. Online contracts benefit significantly from this document format.  

All parties can sign it using a program like eSign PDF Online, Free Electronic Signature, and Soda PDF. However, all parties can sign it if the document’s content is legally binding and is legal. 

Acrobat is mainly used to view PDF files. This is because PDF files were designed to be a text delivery format compatible with all platforms. People rarely use Acrobat to create documents. 

However, Word documents can be created in Microsoft Word and saved as a DOC or PDF document. The document can be edited in MS Word and then saved again as a PDF if you want to make changes. Therefore, MS Word is highly recommended for modifying documents. 

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3. PDF and Word Software 

Both file formats are supported by various programs, though DOCX requires more specialized tools for document processing.  

Here are some prominent software examples for each format: 


  • Microsoft Office (desktop) 
  • Office Online (online) 
  • ONLYOFFICE Docs (online)  
  • ONLYOFFICE Desktop Editors (desktop) 
  • LibreOffice (desktop) 
  • Zoho Docs (online) 


  • Adobe Acrobat; 
  • PDFelement; 
  • Foxit reader; 
  • Expert PDF reader; 
  • Nitro Reader; 
  • Web browsers. 

4. PDF and Word Collaboration 

Collaboration is built into Word. Additional users can modify Word documents by opening the created documents with DOCX-supporting software, either separately or in shared mode on the cloud. Collaborators have equal access to edit and format the document’s contents unless the file is shared with additional constraints. 

However, PDF documents have a very different role in document workflows. This is because they primarily facilitate collaboration through reviewing and annotating. 

5. PDF and Word Form Filing 

PDF and Word can be used to create templates and forms; thus, you should pay special attention to these file formats. Creating templates and writing blank contracts and other “multi-party” documents helps automate documentation in organized operations like sales and marketing. 

You can add fields to pre-designed documents like a sales contract or a PO intended to be filed by the designated receiver using PDF software. With PDF, you can be confident that all shared files and signed documents are complete. PDF differs from words in that they appear as intended, with no chance of content or formatting loss. 

Word may also be utilized to create templates and forms by employing specific capabilities like Content Controls or leaving blank areas in the plain text.  

6. PDF and Word Development 

First of all, each format was created by different companies. Adobe Systems created PDF, whereas Microsoft, a leading software provider, built Word. 

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Microsoft for Word and Adobe for PDF are programs that can create and modify documents in their respective formats. 

Can I convert Word to PDF and PDF to Word? 

You can convert a PDF file to a Word document. You must locate a credible PDF converter to convert Word to PDF. PDFBear is one of the top online resources for PDF utilities and converters. PDFBear also provides conversions to Powerpoint, Excel, HTML, JPEG, TXT, and more formats. 

PDF bear’s conversion tool is simple to use, which helps save time. There are four simple steps necessary to convert PDF files with PDFbear.  First, you have to upload the file to PDF Bear’s site.  You can then upload the file from your PC or cloud storage.  

After choosing a file to upload, drag & drop the information onto the server, and PDFBear will thoroughly examine it. The text will be taken from the PDF file and put in a Word document. Hold off until the conversion is done. 

You can download the converted file to your computer or store it in your cloud storage after the conversion is complete. PDFBear supports all forms of cloud storage, including Google Drive, One Drive, and Dropbox. You can also email the converted file directly to the recipient if you like. 


Given their differences, PDF and Word are ideal formats for all your documents. It is simple to use PDF and Word and is accessible on all kinds of machines. You can therefore store your records on your computer for future use. The above differences will help you decide whether to use PDF or Word. Word or PDF formats are the perfect file formats to employ.  

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