Automated user provisioning is a vital process for many organizations. It can improve productivity and increase security by ensuring employees have access to suitable systems at the right time.
Employees who join, change roles, and leave the organization can have their access to apps adjusted or revoked immediately, making your business more secure.
Table of Contents
Reduced Human Errors
So, how auto-provisioning works? Auto-provisioning significantly reduces the risk of human error, which is especially important in businesses that rely on manual processes. For example, in scaling enterprises, data entry is a recurring task that can be time-consuming and error-prone.
Manually onboarding hundreds of people in a single day can leave you with a massive margin of error, denying users access to applications or systems they need to perform their jobs. In addition, when a user goes to the organization, you can also lose access to those applications or systems.
These errors can often lead to data breaches and other security threats. Automated provisioning eliminates these risks by ensuring that the proper individuals have access to the right resources at all times.
One of the most common sources of human error in modern businesses is password creation. Traditional techniques for generating employee login information often involve sharing login information with employees, making it vulnerable to mistakes that could result in the wrong person accessing sensitive data or systems.
Auto-provisioning reduces the risk of password mishaps by storing employee login and account information in a secure central location, allowing administrators to easily track who has what privileges and how they are used. It also ensures that if an employee changes roles, their access will automatically be adjusted to reflect the new position.
Improved Security
Regarding security, keeping your organization’s systems and data secure is essential. While external threats are a concern, malicious people inside your company may have access to your network.
Automating user provisioning can reduce your security risk by ensuring your employees only have access to the apps they need to do their job and removing their keys when they leave. This prevents intruders from gaining privileged account access and using that access for malicious purposes.
Auto-provisioning can help your IT team save time on tasks such as creating user accounts, granting granular access, and changing permissions over time. This means they can focus on other technology and cybersecurity initiatives to impact your business positively.
With automated provisioning, you can use pre-configured access and privilege settings that automatically adjust system access based on your roles and governance policies. This ensures that your users only get the right system permissions and granular resources they need so that your security teams don’t have to worry about them compromising your sensitive data or stealing corporate information.
With manual provisioning, your risk management team could make a mistake and give the wrong people access to personal projects. For example, they might provide a task to two users with access to the Marketing folder and another with access to the Client Information folder.
Reduced Costs
Whether you’re looking to scale your business or are simply trying to improve efficiency, automated provisioning can help. You’ll save significant time, money, and effort by enabling your IT and HR teams to manage employee access in a single, connected system.
Onboarding and employee information provisioning are critical tasks that can be difficult to handle manually when growing a large company. Manual processes can take a long time to complete and prevent new hires from missing their start-up dates.
Automated user provisioning helps reduce the margin for error, ensuring that you provide users with access only to the tools and resources they need. This ensures that your business is running smoothly and efficiently.
In addition, automated provisioning can help you to reduce costs by streamlining your customer service processes. For example, when customers change their phone lines or services or have them disconnected due to non-payment, you’ll be able to automate & streamline your support processes.
The most important thing to remember is that the cost of auto-provisioning is a one-time investment that pays for itself many times over. However, to make the most of this opportunity, you’ll need to create a solid business case that outlines how automated provisioning can benefit your business and how it will be paid for in the long run.
Streamlined Onboarding
A streamlined onboarding process can make a big difference in employee retention. It makes employees feel welcome and a part of the team from day one, and it also helps them understand their role and how they contribute to the organization’s success.
It also ensures that new hires get the training they need to perform their roles effectively, which can be a critical factor in helping them reach their potential. Additionally, a smooth onboarding experience can improve employees’ morale and help them remain productive throughout their time with the company.
Streamlined onboarding is critical when you have remote workers or those who will be working remotely for the first time. A streamlined onboarding process will allow you to cover essential topics like company culture, employee handbooks, and mission statements before their first day.
In addition, it will reduce the time your employees spend on manual tasks like requesting access to applications or equipment. This will free up time for your HR department to work on more strategic tasks and improve their experience.
Automated provisioning will also ensure that all newly hired and departed users have immediate access to the apps they need immediately. This will prevent them from losing access to crucial data during their time at the organization and will also ensure that they are not using your apps in ways that could compromise your business’s security.
